杏吧原版

Program Coordinator Lead

Position Details

Position Summary

The Program Coordinator is responsible for providing comprehensive administrative support and coordination for the School of PA Medicine at 杏吧原版. This role involves collaboration with faculty, staff, students, and external partners to ensure smooth operations and continuous improvement of the program.

Essential Functions

Administrative Support

1. Provide administrative support to the dean, including managing appointments, clerical duties, preparing and distributing reports and documents, and maintaining detailed records.
2. Attend PA program committee meetings, prepare and distribute agendas, minutes and other meeting documents.
3. Maintain accurate and up-to-date program records and databases.
4. Collect and analyze data related to program performance and outcomes.
5. Prepare reports and presentations for program review and assessment
6. Schedule and organize program-related meetings, events, and activities.
7. Manage the department’s administrative functions, including ordering office supplies and handling correspondence
8. Assist with calendar maintenance, resource material organization, and general record-keeping.

 Program Coordination

1. Coordinate schedules and secure locations for program classes and activities both on and off campus.
2. Liaise with the Registrar’s Office to coordinate course schedules each term.
3. Oversee general office activities, including word processing, photocopying, filing, scheduling, e-mail distribution lists, and record-keeping.
4. Track and report on program activities and outcomes.
5. Coordinate with faculty, staff, students, and external partners to ensure smooth program operations.

Communication and Liaison

1. Serve as a primary point of contact for program inquiries from students, faculty, and external partners.
2. Draft and disseminate announcements and promotional materials.
3. Manage the department’s social media accounts and website content.

Financial Management

1. Monitor the budget, prepare check requests, travel reimbursements, cash advances, and purchase orders.
2. Record P-card transactions.
3. Assist with budget projections and the development and monitoring of the program budget.
4. Maintain financial records and generate reports as required.

ARC-PA / Compliance and Accreditation

1. Assist with the preparation of accreditation documents and participate in accreditation reviews.
2. Ensure program compliance with university policies and accreditation standards.

Faculty and Student Support

1. Provide administrative support to faculty, including assistance with course material organization and scheduling.
2. Assist adjuncts & guest lecturers with travel arrangements and expenses
3. Collaborate with the Registrar’s office to ensure successful degree progress tracking
4. Maintain accurate student files (both paper and electronic).

Admissions

1. Assist with coordinating the admission process, including application review, student interviews, and applicant communication.

Event Planning and Management

1. Coordinate program-related events such as orientations, workshops, and graduation ceremonies.
2. Manage event logistics, including venue selection, catering, and materials preparation.

Professional Development

1. Participate in professional development opportunities to enhance skills and knowledge.

Education/Experience/Skills

1. A minimum of one year of experience and familiarity with graduate education preferred (previous experience in similar role for medical education programs, other educational program, etc.) 
2. A bachelor’s degree is preferred.
3. Strong interpersonal abilities with excellent verbal and written communication skills to effectively communicate with students, staff, faculty, organizational administrators and external stakeholders.
4. Familiarity with the use of computers, Excel, Microsoft Suite, organization, word processing, and communication.
5. Enthusiastic about working in a collaborative environment.
6. Self-motivated with refined organizational skills.
7. Demonstrate commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.
8. Ability to communicate effectively, get along well with co-workers, and deal effectively and professionally with colleagues.

Working Environment

1. Work is generally performed indoors in a typical office setting.
2. Some weekend/evening work is required infrequently.
3. Position works with strictly confidential information.
4. Frequently required to be in front of a computer screen for extended periods of time.

Physical Demands

The functions are usually performed while sitting, but may involve some amount of time standing, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, climbing, performing repetitive motions of the hands or wrists and other movements.

Compensation

Based on education and experience, the position has a hiring range of $25.00/hour to $26.37/hour plus excellent benefits. 

Lifestyle Standards

Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of 杏吧原版, as outlined in the Employee Manual.

Application Procedure

Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (www.northwestu.edu/jobs), or in the Human Resources Office of 杏吧原版.

You may submit your package by mail or email.

杏吧原版
Attn: Human Resources
PO Box 579
Kirkland, WA 98083-0579
.(JavaScript must be enabled to view this email address)

Inquiries regarding staff positions may be made to:

Human Resources Office
杏吧原版
5520 108th Ave NE, Kirkland, WA 98033
(425) 889-5749
.(JavaScript must be enabled to view this email address)

杏吧原版 does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. 杏吧原版 is an "At Will" employer.

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